Administrative Guideline - 5340d Non-Corporation Sponsored Trips


Any staff member who wishes to take one (1) or more students of the Corporation on any type of trip which would not normally be considered a field trip or school-related trip must obtain permission from the Superintendent prior to initiating any discussion of the trip with the student or his/her parents.

Permission to solicit may or may not be granted, depending upon the purpose and nature of the trip and the willingness of the staff member to comply with the conditions set forth for such solicitation. Such sponsorship shall be granted in accordance with Administrative Guideline 5340C.

Should a staff member take any student of the Corporation on a trip that is not sponsored by the Board, s/he assumes all liability for the welfare of the student. Under no circumstances may the staff member use the name or good offices of the Corporation in any manner which would associate it with the trip or any person or group involved in the trip. If a staff member does not wish to comply with the guidelines for Corporation sponsorship of a trip or the Corporation does not wish to sponsor the trip, the following conditions will apply.

In order to discuss on Corporation premises any aspects of a non-corporation-sponsored trip, it is necessary for the staff member, or any other person involved, to follow the Corporation's procedures for Use of Facilities (see Administrative Guideline 7510a) which requires that an application be submitted for use of a facility during non-school hours.

The Corporation will not allow:

A.      use of any staff member's time while on duty;

B.      use of any Corporation facilities except in accordance with Administrative Guideline 7510a;

C.      use of any names which would associate the trip with the Corporation or any of its school programs.