Administrative Guideline - 5340b Corporation Sponsored Trips (Co-curricular and Extra-curricular)

REVISED 12/11/08

These trips are considered part of the total educational program of the Corporation but not part of a course of study. Upon request of the principal the following information may be required:

A.      All requests shall be submitted to the principal on the appropriate form in advance of the scheduled trip with the names of all staff members who will accompany the students.

B.      The description of how any finances connected with the trip will be handled.

The finances for corporation sponsored trips that are for recreation or pleasure purposes only must include payment for the cost of the driver and the expense of the bus. These expenses shall be reimbursed to the school corporation by the sponsoring organization.

C.      Appropriate Parental Consent Forms must be returned to the Principal before the trip. No student will be allowed to go on the trip unless this form is returned to the Principal with the parent's signature. A blanket authorization may be obtained for trips that will consist of a series of trips during the school year.

D.      A copy of each student's Emergency Medical Authorization Form is to be in the possession of the staff member in charge.

E.       Problems with the trip (Co-curricular and Extra-curricular) should be brought to the attention of the Principal immediately. The principal or their designee shall inform the Superintendent of any major problems.

F.       At least one (1) staff member is to remain at the school after the return trip until all students have been picked up.