The Carmel Clay School Board recognizes that field trips, when used for teaching and learning integral to a course of study, are an educationally sound and important ingredient in the instructional program of the schools. Properly planned and executed field trips should:
A. supplement and enrich classroom procedures by providing learning experiences in an environment outside the schools;
B. help students relate school experiences to the reality of the world outside of school;
C. bring the resources of the community--natural, artistic, industrial, commercial, governmental, educational--within the student's learning experience.
For purposes of this policy, a field trip shall be defined as any planned journey for one (1) or more students away from Corporation premises, which is under the supervision of a professional staff member and an integral part of a course of study. Other Corporation-sponsored trips shall be defined as any planned student travel activity which is approved as part of the Corporation's total educational program.
The building principal shall approve all local and in-state field trips. The Superintendent shall approve all out-of-state and out of the country field trips. The Superintendent shall inform the Board of all approved out of the country field trips.
Students may be charged reasonable fees for field trips but no student shall be denied participation for financial inability, nor shall nonparticipation be penalized academically.
Students on all Corporation-sponsored trips remain under the supervision of this Board and are subject to the Corporation's administrative guidelines.
The Board does not endorse, support, or assume liability in any way for any staff member, volunteer, or parent of the Corporation who takes students on trips not approved by the Board, Superintendent, or principal. Approval must be obtained in accordance with the Corporation's administrative guidelines for extended trips.
No staff member may solicit students of this Corporation for non-Corporation trips, within the facilities or on the school grounds of the Corporation without the Superintendent's permission.
The Superintendent shall prepare administrative guidelines for the operation of both field and other Corporation-sponsored trips, including athletic trips, which shall ensure that:
A. the safety and well-being of students is protected at all times;
B. parental permission is sought and obtained before any student leaves the Corporation on a trip;
C. each trip is properly planned, and if a field trip, is integrated with the curriculum, evaluated, and followed up by appropriate activities which enhance its usefulness;
D. the effectiveness of field trip activities is judged in terms of demonstrated learning outcomes;
E. each trip is properly monitored;
F. student behavior while on all field trips complies with the Student Code of Conduct and on all other trips complies with an approved code of conduct for the trip;
G. a copy of each student's Emergency Medical Authorization Form is in the possession of the staff member in charge.
A professional staff member shall not change a planned itinerary while the trip is in progress, except where the health, safety, or welfare of the students in his/her charge is imperiled or where changes or substitutions beyond his/her control have frustrated the purpose of the trip.
In any instance in which the itinerary of a trip is altered, the professional staff member in charge shall notify the administrative superior immediately.