Administrative Guideline - 8432b Chemical Management

Approved on October 11, 2012

A. Purpose:

The purpose of this guide is to reduce student and staff exposure to chemical hazards from hazardous chemicals used or kept at the school.

B. Applicability:

This guide applies to all chemicals purchased for use in student occupied school buildings.

C. Procedures:
1.       Inventory

a.        Each year, the school corporation conducts a site-wide chemical inventory. During the inventory, expired and unwanted chemicals are identified for proper disposal.

b.       Compliance with this guide is reviewed.

2.       Purchasing

a.        Carmel Clay Schools has identified the following procedures and guidelines for purchasing and introducing chemicals in an effort to minimize student and staff exposure to chemical hazards:

                                                               i.      All purchases must be approved by the Department Chairperson or the principal when intended for classroom purposes and by the school corporation purchasing agent for all other corporation purchases.

                                                              ii.      Donated items such as hand sanitizers and any products staff want to bring into the school must be approved by school administration.

                                                            iii.      First in first out policy is followed.

                                                            iv.      Over purchasing and stock piling are not permitted.

                                                              v.      The least toxic chemical that is still effective for the job is selected. (Material Safety Data Sheets are reviewed to make this determination). This includes selection of cleaning supplies as well as teaching tools for classrooms. Micro and green chemistry are encouraged.

                                                            vi.      Chemicals listed on the Banned Chemical List will not be purchased or used in Carmel Clay Schools’ facilities.

                                                           vii.      Material Safety Data Sheets (MSDS) are available on the school corporation’s web site.

3.       Use

a.        Chemicals will be mixed and used according to manufacturer’s directions. Measuring devices or direct mixing systems are to be used. Any warnings, especially requirements for ventilation are to be followed.

b.       When possible, use of cleaning products should be performed when students are not present.

c.        Areas where chemicals are being used will be properly ventilated.

d.       Only properly trained staff may use hazardous chemicals. Staff will receive required annual training and when required, certification.

4.       Required notification procedures will be followed.

5.       Storage

a.        Secondary containers will not be used to store chemicals unless they are properly labeled and approved for such use.

b.       Storage areas will be properly ventilated.

c.        Storage areas will be compatible with the chemicals being stored in them.

d.       Reactive chemicals will not be stored near each other.

e.       Hazardous chemicals will be stored in locked areas at all times.

f.         All original containers will be labeled with the date received.

6.       Disposal

a.        Unwanted, unused, and outdated chemicals should be identified as soon as possible and no less than annually. They should be marked for disposal.

b.       Disposal will follow state regulations. Pouring down the drain or throwing in the trash is not acceptable for proper disposal in most instances.

7.       Spills, Explosions, and Accidents (including inhalation, ingestion, or direct contact)

                                                               i.      Notify school office.

                                                              ii.      Notify IEQ Coordinator (Director of Facilities and Transportation).

                                                            iii.      Notify Superintendent’s office.

                                                            iv.      Follow appropriate procedure as documented in the Carmel Clay Schools Emergency Preparedness Plan

1)       Environmental Disaster

2)       Nuclear/Chemical Disaster

                                                              v.      Call 911

                                                            vi.      Call Indiana Poison Center at 1-800-222-1222

                                                           vii.      Locate Material Safety Data Sheet if chemical accident due to school approved chemical product.