Bylaw - 0167.3 Public Participation at Board Meetings

Last Revised on January 27, 2014

The School Board recognizes the value of public comment on educational issues and the importance of allowing members of the public to speak regarding Corporation matters. However the primary purpose of the meeting is to conduct corporation business and public participation will be limited.

Any person or group wishing to place an item on the agenda shall register their written request with the Superintendent no later than fourteen (14) calendar days prior to the meeting. The superintendent and board president will review the request and make a determination. Written notification of the determination will be provided no later than five (5) business days following the request. Such correspondence must include:

A.      name and address of the speaker;

B.      group affiliation, if appropriate;

C.      topic to be addressed.

Patrons desiring to speak to the Board may do so by registering with the Executive Secretary of the Board upon arrival at the Public Meeting Room in the Educational Services Center, 5201 East Main Street, up to five (5) minutes before the beginning of the regularly-scheduled business meeting. This registration shall include the speaker's name, address, group affiliation, if any, and the topic to be discussed.

Public participation shall be guided by the following rules:

A.      Public comment shall be permitted only as indicated on the registration form.

B.      Anyone having a legitimate interest in the actions of the Board and who has signed the registration   form, may participate during the public comment period.

C.      Participants must be recognized by the presiding officer and must preface their comments by an announcement of their name, address, and group affiliation if appropriate.

D.     The presiding officer shall set a limit on the duration of each participant’s comments to a period of time not to exceed five (5) minutes in length and may limit the total amount of time designated for public participation.

E.      No participant may speak more than once on the same topic.

F.       All statements and/or questions shall be directed to the presiding officer; no person may address or question individual Board members.

G.     Large groups must identify a spokesperson who will speak on behalf of the group.

H.     Audio or video recordings are permitted, provided the person operating the recorder has agreed to abide by the following conditions:

a.      No obstructions are created between the Board and the audience.

b.      No interviews are conducted during the Board meeting.

c.       No commentary is made that would distract either the Board or members of the audience.

     I.  When a public hearing is required by Federal or State statute, the above rules apply with the exception of the advance registration of the speakers.

The Board will not take final action on a complaint during the meeting at which it is presented. The Board will respond in a timely fashion after ample time is allowed for the issue to be given the thorough review and study it warrants.

The presiding officer may:

A.      interrupt, warn, or terminate a person's statement if the statement is too lengthy; a personal complaint against a student, employee, or school official; abusive; obscene; or irrelevant; request any individual to leave the meeting when that person does not observe reasonable decorum;

B.      request the assistance of law enforcement officers in the removal of a disorderly person if that person's conduct interferes with the orderly progress of the meeting;

C.      call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action; waive these rules with the approval of the Board when necessary for the protection of privacy or the administration of the Board's business.

I.C. 5-14-1.5-1

Revised 3/15/93
Revised 3/28/94
Revised 11/24/08
Reviewed 8/16/13