Administrative Guideline - 7540.01 Use of Email

ADOPTED 8/8/08


Each employee must be mindful of the consequences of the improper use of email. It is important to remember that each email sent or received on the school district’s server is a public document.

AS A PUBLIC DOCUMENT, THE EMAIL CAN BE USED AS FOLLOWS:

 

  1. Part of a student’s educational record
  2. Evidence in due process hearings and court hearings
  3. Media reports

REASONABLE PRECAUTIONS FOR THE USE OF EMAIL INCLUDE THE FOLLOWING:

 

  1. Do not “chain” responses to email.
  2. Refrain from using students’ names unless you are responding to a legitimate request for information.
  3. Re-read your email before hitting “send.”
  4. Do not use email to debate a topic.
  5. Use proper grammar and spelling.
  6. Limit personal use of district email.

THE BEST ADVICE IS TO ANSWER THE QUESTIONS:

 

  1. Do I want this email on the front page of the local newspaper?
  2. Do I want a parent/colleague to see this email?
  3. Do I want to defend my email statements in court?

 

If the answer to any of these questions is “no,” then don’t send it.