Administrative Guideline - 8431 Written Hazard Communication Program

Use of these guidelines will produce a toxic hazard communication program that will be in compliance with Board Policy 8431. Some methods go beyond the minimum requirements of the standard to more effectively communicate hazards to staff members, for example, having them sign training statements.


The following written hazard communication program has been established for the Corporation by its THP officer, the Director of Buildings and Grounds.

The program will be available in his/her office for review by all employees.

A.     Hazard Determination

The THP officer will be relying on Material Safety Data Sheets from material suppliers to meet hazard determination requirements.

B.     Labeling

The THP officer will be responsible for ensuring that:

     1. all in-incoming labels are properly labeled;

     2. all in-coming labels are checked for identity, hazard warning, and name and address of the responsible party;

     3. all portable containers are labeled with identity and hazard warning;

     4. piping systems are painted at access points and every ten (10) feet where the piping is eight (8) feet or closer to employee contact.

C.     Material Safety Data Sheets (MSDS)

     1. The Supervisor of Buildings and Grounds will be responsible for compiling the master MSDS file which will be kept in his/her office.

     2. MSDSs will be available for review to all employees. Copies will be available upon request to the principals and other supervisors.

D.     Employee Information and Training

     1. The THP Officer shall coordinate and maintain records of training.

     2. Before starting work, each new employee will attend a safety class and be given a Hazardous Materials handbook which will have information on:

          a. chemicals and their hazards in their work areas;

          b. how to lessen or prevent exposure to these hazardous chemicals;

          c. what has done to lessen or prevent workers' exposure to these chemicals;

          d. procedures to follow if they are exposed to these chemicals;

          e. how to read and interpret labels and MSDSs.

     3. After attending the class each employee will sign a form stating that they received the written materials outlined above and received the safety training.

     4. Before any new hazardous material is allowed in the Corporation, appropriate employees will be given information in the same manner as during the safety class. Each supervisor will be responsible for seeing that MSDSs on the new chemicals are available.