Administrative Guideline - 4895 Student Employment

REVISED 4/04

Only staff members listed on State Form 30813 - Issuing Officer Approval Form shall serve as issuing officers for providing students with employment certificates in accordance with Section 20-8.1-4 of the Indiana Code.

The Code states the following:

A.      All single or married minors, fourteen (14) through seventeen (17), who have not graduated from high school or been legally emancipated, are required to have an employment certificate to be employed in Indiana.

B.      A student who is under eighteen (18) and in grades 9 - 12 may work until 11:30 PM on nights followed by a school day. Exceptions must be granted by the issuing officer but work beyond 11:30 PM on nights followed by a school day may not exceed two (2) per week. No minor student may work after 7:30 AM or before 3:30 PM without the written permission of his/her school. None of the above restrictions apply to a student who is a dropout, or has been suspended or expelled, but they must have an employment certificate.

C.      A student's employment certificate may be revoked by the issuing officer if there has been a significant decrease in the student's attendance or grade-point average and may be re-issued if there has been a significant improvement in his/her attendance or grade-point average.

D.     Students whose work is predominantly baby-sitting shall be required to abide by the same conditions as those who are issued certificates.

The issuing officer should be guided by the following:

A.      GRADES

1.      A student must pass five (5) credit classes, and not have a failing grade in any class before a work certificate will be issued.

2.      If a student does not pass five (5) credit classes or receives a failing grade after a work certificate has been issued the student’s parents and employer will be sent a warning letter, and the student will be placed on probation for the next grading period.

3.      If the student does not pass all five (5) credit classes, or receives a failing grade during the probation period, the school will revoke the work certificate for the next grading period and the parents and employer will be notified.

4.      The work certificate will be reissued to the student when all five (5) credit classes are passed or when the student does not receive a failing grade in any grading period.

B.      ATTENDANCE

1.      A student may not be absent from school more than ten percent (10%) of the days in a grading period. Medical reasons and written excused absences are excluded.

2.      If the student’s record of unexcused absences is more than the allowed ten percent (10%) in a grading period, the student’s employer and parents will be sent a warning letter, and the student will be placed on probation for the next grading period.

3.      If unexcused absences persist during the probation period, the school will revoke the student’s work certificate for the next grading period and the employer and parents will be notified.

4.      The work certificate will be reissued if the student’s attendance reaches an acceptable level during the next grading period.

A student whose certificate is revoked has the right to a one-time review of his/her academic status during a school year as well as the right to appeal to his/her principal a denial of a certificate, a revocation, or a refusal to reissue.

The issuing officer is to send a written notice of revocation to the student's employer immediately upon revocation.

Should the work permit be revoked at the end of the school year, the student may be allowed to work during the summer while school is not in session. However, such student will lose the work permit at the start of the new school year until s/he meets the attendance and grade standards established by the school for receiving the work permit.

The Department of Labor should be informed when a student is issued a certificate and of any change in his/her employability status.

Although many students have a need to work after school and in the evening, these activities can have significant effects on their ability to function effectively during the school day and garner the most from the school program. All members of the professional staff need to be alert to students who may be over-extending themselves because of too much work and not enough rest.

Revised 12/9/02